Collaboration Tools

What is it and why do I need it?

The purpose of a collaboration tool is to support a group of two or more individuals to accomplish a common goal or objective. Princeton University supports a number of collaborative tools.  Two of the most commonly used are:

  • Office 365
  • G Suite 

Office 365 and G Suite house collections of productivity tools that allow you to perform common business tasks in 'the cloud'.  Both products include tools for creating documents, spreadsheets, and presentations, as well as enable collaboration with team members in real time. This means, your files are stored on the Microsoft or Google server instead of on your computer, which facilitates real-time collaboration on documents and frees up space on your hard drive.

Which should I use?

If you are already using both/either of these applications, please continue to work as you normally would.  

Office 365

Office 365 is a suite of integrated applications and tools (like Word, Excel, PowerPoint, OneDrive, SharePoint, Teams, etc.) that enable you to collaborate efficiently, communicate on the go, and access files with ease. These applications, as well as your data, can be accessed online and across multiple devices/platforms.  

Microsoft Teams is an OIT supported service. It is the hub for team collaboration in Office 365 that integrates the people, content, and tools your team needs to stay connected, be more engaged, and effective.

G Suite

  • If you do not already have a Princeton-Google account, you will need to submit a request form
  • Activating a new account will require a password reset 
  • Google Suite is NOT approved for restricted data storage 
  • Click here to submit a request form

Questions on data classifications?  See Protect Our Info.

How do I get it?

Office 365/One Drive

Princeton Google Drive/G Suite

  1. Open your browser and navigate to
  2. Click Go to Google Drive
  3. Enter your full Princeton email address ( in the Email field, click Next
  4. Enter your Princeton University account password in the password field, click Next.

Additional support for Google Apps


MS Teams KB